Having an accurate inventory of your Moveable/Fixed Equipment Assets and identifying these assets to the Building/Floor, Department and Room level is very important. This effort will allow your institution to comply with the OMB 2 CFR 200 bi-annual inventory requirements, comply with asset stewardship requirements for Federally Funded assets, allow for asset screening requirements to avoid duplicate asset purchases, and bring the asset depreciation to the room level to maximize your deprecation by research function for F&A reporting purposes.
For this effort, we will conduct a complete wall-to-wall physical inventory with barcode/RFID asset tagging services on a room-by-room basis, of your moveable and fixed equipment with little to no disruption to ongoing research activities. We will verify the Building, Floor, Department, and Room Number for each location included in our proposed study. We will scan each current barcode asset tag affixed to each asset, that meets your current capitalization policy of $5,000, and greater. If an asset is not currently tagged at the time of our inventory, we will affix a new tag to those assets. Once these assets are scanned, we will also verify the Building, Floor, Room, Department, Asset Description, Model, Manufacturer, and Serial Number data fields for each asset scanned. In the event an asset was relocated from its previous location, we will update the new location of the transferred asset.
At the conclusion of our inventory, we will reconcile the “new” physical inventory to the “current” inventory that your institution maintains and provide you with the following reconciliation reports:
- Assets Matched - assets scanned that match assets currently recorded in your Fixed Asset Database.
- Unrecorded Additions - assets not previously tagged and not currently identified in your current inventory database.
- Unrecorded Retirements - assets reported in the current Fixed Asset Data Base, but not physically located during our physical inventory study.
.png)
