Facilities and Administrative (F&A) Consulting and Software

Everything you need from one partner

We offer you everything you need to maximize facilities and administrative rates using our industry-leading software and consulting services.

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Consulting services for F&A proposals

We can help you develop rate proposals, negotiate rates and conduct comprehensive space surveys that put your institution in position to maximize F&A rates and recovery dollars, while ensuring compliance with the Uniform Guidance (2 CFR 200) and applicable federal regulations.

  • Preparation

    Our Comprehensive Rate Information System® (CRIS®), now available on a sophisticated .NET platform, automates the F&A rate calculation to assist you with the preparation of your F&A proposal. Offering flexible levels of support, our experts perform complex analyses in CRIS® to maximize your reimbursement. Full outsource services are also offered where we load the University data into CRIS® and prepare the Proposal.

  • Oversight

    Working closely with your staff to ensure your proposal is of the highest quality, we provide technical level data support, as well as direction and strategy specific to proposal methodology. We also offer custom workplans and timelines to assist in that process.

  • Review

    To increase the quality of your F&A proposal, our CRIS® experts analyze your CRIS® models and review the efforts of your staff to complete the space survey and the proposal. This is accomplished through diagnostic and critical reviews of your F&A proposal.

  • Negotiation

    Our experienced negotiators can assist you in attaining excellent F&A rates. Our professionals negotiate over a dozen F&A proposals each year with varied rate increases for a number of institutions. We have negotiated in and have good working relationships with all four HHS-DCA regions and ONR-DCAA.

  • Space Survey Development

    We assist you in conducting a space functionalization survey, utilizing the same methodology used by the Federal Government. We prepare instructions, develop definitions, conduct department training sessions and complete quality control reviews to assure your space survey is defensible. Our WebSpace® system allows you to select the rooms to survey, establish roles for department and central administrators, incorporate payroll data, substantiate survey results and review a variety of reports summarizing the survey status and results.

  • Space Survey Review

    When you conduct your own survey, we review the survey to improve its acceptability to the Federal Government. Our staff can show you where your space surveys are likely to be challenged and how to defend these challenges, reducing unwelcome surprises during negotiations. We also perform the same Base-Space review and analysis, utilizing CRIS® reports, as is done by the Federal Government.

Contact the Maximus Higher Education Practice

For more information about our services:

Comprehensive Rate Information System (CRIS)®

CRIS® is the total solution for preparing F&A rate proposals. Updated annually and backed by our training and support team, CRIS incorporates all the reporting requirements of the Uniform Guidance (2 CFR 200) and all applicable federal regulations, including the Standard Format, which summarizes financial and statistical data that is included in the proposal. 

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educational institutions use CRIS

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"Thank you for all your guidance, support and advice during the past year in the installation of the CRIS software and the development of the University of Pittsburgh's practice year Facilities and Administrative rate proposal. When questions and problems came up, you were readily able to respond with technical answers and practical solutions. Your visits to our campus were very productive and highly informative."

Mark Stofko, University of Pittsburgh

Director, Research and Cost Accounting

WebSpace® Survey Tool

WebSpace provides institutions with a tool to facilitate the space survey process, free-up the institution's resources for other tasks, and produce a defensible space survey that will ultimately maximize the negotiation of F&A rates. WebSpace can also be used to meet state requirements pertaining to space information.

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More Consulting Services

  • Consistent Costing Analysis
  • CRIS Training and Combined Circulars Training- including the new OMB Uniform Guidance
  • DS-2 Development and Review
  • Effort Reporting Compliance
  • Fringe Rate Calculation
  • Recharge Center Rate Setting
  • Revenue Maximization Review
  • Specialized Service Facilities and Service Center Reviews

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